TRIPS and Development:
Filetype:
pdf
Filesize: 330631
________________________
OPR: HQ AFMC/LGIM
16-1
Chapter 16
ITEM MANAGEMENT CODING
Para.
Title
Page
16.1.
Purpose...................................................................................................................................
16-2
16.2.
Scope......................................................................................................................................
16-2
16.3.
Policy......................................................................................................................................
16-2
16.4.
Responsibilities........................................................................................................................
16-3
16.5.
Flow and Transmission Method...............................................................................................
16-4
16.6.
HQ AFLC Central IMC Processor...........................................................................................
16-4
16.7.
Item Management Coding Suspense ........................................................................................
16-6
12.8.
Item Management Coding Results Card Process ......................................................................
16-6
16.9.
Central Item Management Coding Process Error Action Codes ...............................................
16-6
16.10. Item Management Coding Action for D092 Management Data Record Code Status ................
16-7
16.11. Item Management Coding Action/Flow Process ......................................................................
16-7
16.12. Item Management Coding Condition Processing......................................................................
16-7
16.13. Return Coding (”U” –– Column 7) .........................................................................................
16-9
16.14. Processing Acquisition Advice Code “V” (Terminal) (Semi-Active) and Code Items ..............
16-9
16.15. Coordinated Specifications Standard .......................................................................................
16-10
16.16. Capitalization Decapitalization Processing ...............................................................................
16-10
16.17. Item Management Coding File Interrogations ..........................................................................
16-10
16.18. DLA Supply Center Contract Points........................................................................................
16-11
Attachments
16A1
Item Management Coding Criteria Filter Chart .....................................................................
16-12
16A2
Suspense /IMC Results Receipt Criteria................................................................................
16-14
16A3
Rules for Applying Item Management Coding Edits..............................................................
16-15
16A4
D046 Interrogations .............................................................................................................
16-16
16A5
Item Management Coding ....................................................................................................
16-17
16A6
D043 Record Code ..............................................................................................................
16-21
16A7
Item Coding Action Flow .....................................................................................................
16-23
16A8
Item Management Coding Action /Process ...........................................................................
16-25
16A9
Condition/Appropriate Form to be Prepared for Items Identified to Commodity-Oriented
Federal Supply Classes .........................................................................................................
16-26
16-2
16A10
Violation Reason Codes .......................................................................................................
16-27
16A11
Item Management Coding Monitors .....................................................................................
16-28
16A12
IMC Interrogation Inputs .....................................................................................................
16-29
16A13
Instructions for Interpretation of D043 IMC Interrogation Output........................................
16-31
NOTE: AFLC forms and publications referred to in this chapter are for AFLC use only and are not
available for general Air Force use.
16.1. Purpose.
16.1.1. This chapter contains guidance and direction in accomplishing item management coding (IMC) decisions
for items in federal supply classes (FSCs) assigned to the commodity integrated materiel manager (CIMM) for
management.
16.1.2. These procedures implement volume I, DOD 4140.26M. This chapter also contains methods,
techniques, controls, and records necessary for assurance of a standard method of applying the approved IMC
criteria. Attachment 16A1 contains IMC criteria filter chart.
16.2. Scope.
16.2.1. These coding criteria are applicable to all air logistics centers (ALCs) (including provisioning activities) ;
however, the application of the coding criteria to new items within CIMM assignment FSCs being introduced
through the provisioning process is published in AFLCM 65-5. Additionally, AFLCP 67-4 was published as a
guide for taking IMC action.
16.2.2. The IMC according to volume I, DOD 4140.26M is mandatory for items in assigned CIMM FSCs,
except those FSCs identified as exempt from IMC.
16.3. Policy.
16.3.1. Air Force activities will accomplish IMC actions only on level of authority (LOA) codes "06," "2," and
"23” (reference DID procedures manual DOD 4100.39M).
16.3.2. The guidance and standard time frames established in volume I, DOD 4140.26M, will be adhered to in
all logistic reassignments.
16.3.3. Those items selected for service retention under criterion seven as source controlled (code "K") must
contain the following: The drawing must be stamped “Source Controlled" and contain the manufacturer part
number(s) and the name and address of approved vendors MIL-STD 100A. If the drawing is dated prior to
implementation of MIL-STD 100A, then the design cognizant activity must be contacted for certification of the
information.
16.3.4. Adopt and reactivation coding may he submitted by any ALC regardless of PSO; however, columns 67-
68 must reflect the AF federal supply group (FSG) manager as stated in appendix 10, AFLCR 23-30. It is
mandatory that DLSC-LTI action be accomplished prior to submission of this proposal.
16.3.5. The FSC/materiel management code (MMC)/activity code must conform to appendix 10, AFLCR 23-30
except when FSC changes are generated by the central D043 system process.
16.3.6. Permissive coding (reference paragraph 3-3e, chapter 3, volume I, DOD 4140.26M) is not authorized
for ALC use.
16-3
16.4. Responsibilities.
16.4.1. ALC IMC monitor is responsible for:
16.4.1.1. Receiving, distributing
and implementing policy procedure and programs directed by DOD, HQ
USAF, and HQ AFLC.
16.4.1.2. Assuring timely and complete submission of IMC information by the applicable item manager (IM), as
appropriate, to HQ AFLC for. all ALC managed items subject to DOD 4140.26M policy procedures.
16.4.1.3. Assuring timely submission of IMC actions, as appropriate. by the ALC cataloging activity to HQ
AFLC. The ALC cataloging activity will submit the DD Form 1590, "Supply Support arid Cataloging Action
Request,” directly to the CIMM.
16.4.1.4. Assuring ALC IM and ALC cataloging activity compliance with DOD 4140.26M, other DOD, HO
USAF, HQ AFLC and joint DLA/AF directives which prescribe policy/procedures for IMC processing.
16.4.1.5. Assuring that the justification prepared by the IM for return coding actions is complete and in
compliance with existing policy prior to submission to AFLC/MML for approval.
16.4.1.6. Assuring timely distribution of IMC file cards to the applicable IM.
16.4.1.7. Assuring timely and complete processing of IMC conflicts by the IM and the cataloging activity, as
appropriate.
16.4.1.8. Maintenance of a central file of DCD (decapitalization notices) and copy distribution to the applicable
IM.
16.4.1.9. Assuring the timely input of TC194 actions for each IMC adopt, IMC re-activation, DD Form 1590,
return coding actions and all other items coded from Air Force to CIMM.
16.4.2. ALC IM is responsible for:
16.4.2.1. Determining the IMC reason code and developing complete information required by DOD 4140.26M
in conjunction with the equipment specialist. The equipment specialist within the technical services branch (MM)
is responsible for the final assignment of the correct code in accordance with the approved DOD criteria.
16.4.2.2. Developing and submitting complete justification for return coding of item management through the
IMC monitor to HQ AFLC.
16.4.2.3. Reviewing, validating, and justifying the IMC decision necessary to resolve IMC conflicts.
16.4.2.4. Maintaining the current IMC record within the applicable item record folder.
16.4.2.5. Preparing and authenticating AFLC Form 39, "IMC Check List," for all retroactive and change coding
actions, and all new service retained items entering the AF logistic system through other than the provisioning
process.
16.4.2.6. Maintaining records necessary to substantiate the decision rendered to code an item for AF
management. This includes AFLC Form 39 and other supporting documentation.
16.4.3. ALC cataloging activity is responsible for:
16.4.3.1. Including the appropriate IMC in the stock number assignment control system (SNACS) (C096) input
transaction.
16-4
16.4.3.2. Obtaining the IMC from the applicable IM when not available prior to the preparation and submittal of
the DD Form 1590, IMC "A" or “D" action, noncataloged (NC) assignment of TC 118 action.
16.4.3.3. Submitting DD Form 1590 to the CIMM and suspense for return authentication.
16.4.3.4. Including the appropriate IMC in the TC 110/TC 118 input to the D043 system.
16.4.3.5. Processing IMC conflict actions in coordination with applicable IM.
16.4.3.6. Necessary research to support the IM for ALC prime/non-prime items.
16.4.3.7. Receiving, controlling, and processing IMC follow-up actions and CIMM logistic reassignment
proposal letters.
16.4.3.8. Receiving, controlling, and disseminating the central IMC output products identified on attachment
16A4.
16.5. Flow And Transmission Method. Transmission of IMC actions direct to DLA GSA/TACOM from ALC
activities will not be authorized. Also, IMC follow-ups, IMC rejects, and IMC results actions from
DLA/GSA/TACOM will not be forwarded direct to ALC activities. All IMC actions (except DD Form 1590) to
and from DLA/GSA/TACOM will flow through the HQ AFLC central IMC processor. The central processor
will establish necessary controls for suspense and follow-up to DLA/GSA/TACOM for IM results actions.
Communications of all IMC actions between the DLSC/HQ AFLC, HQ AFLC/ALCs and HQ
AFLC/DLA/GSA/TACOM will be accomplished through DCS AUTODIN using content indicator code "IHFI."
16.6. HQ AFLC Central IMC Processor.
16.6.1. The HQ AFLC central processor will initially system process all "KVI" IMC actions received from
DLSC, including "KVI" cards with "B," "F," "I," "M," and "R" in column 7 (appendix F, DOD 4140.26M); the
TO 124 transactions from the D096 system; and all "DVA" IMC actions initiated by ALC activities. The central
processor will system generate IMC cards to the ALC or DLA/GSA/TACOM as follows:
16.6.1.1. IMC "F" when the item management responsibility code is "4."
16.6.1.2. IMC "D" when the expendability, recoverability, reparability,
category (ERRC) is “ND2” (“S”).
16.6.1.3. IMC "E" when the ERRC is "XD1" (“C”), “XD2” (“T”).
16.6.1.4. IMC "S" when the security classification is A, B, C, D, E, F, S, G, H, K, L, or T.
16.6.1.5. IMC "J" when the procurement method code suffix code is "Y"
16.6.1.6. IMC "K” when the reference number category code is "1."
16.6.1.7. IMC "L" when the source of supply is "JCL" or "JCM."
16.6.1.8. IMC "L" when an authorized for procurement purposes items has no STOCK AS NSNs applied.
16.6.1.9. IMC "Z” when reference number category code is "2" or "4.”
16.6.1.10. IMC “Z" when the ERRC is "XB3" (N) or "XF3" (P) with a source of supply of “JSC.”
16.6.1.11. When a complete IMC cannot be generated for the preceding outlined conditions, the system will
prepare an IMC card with all mandatory elements required for a "Z" coded item except column 38 will be left
blank. This card will be sent to the IM for inclusion of the appropriate IMC in column 38. The IM will then
return the card to the central processor. This output to the IM will cause the generation of a D046 interrogation
16-5
for the applicable NSN involved. The D046 interrogation will be identified in the requester field as indicated in
part III, attachment 16A4. When a “DVA" card (complete except column 38) is received for an item determined
for deletion, the "DVA" card will be processed by inclusion of an alpha "0" in column 38 and return to the central
processor. The "DVA" input with "0" in column 38 will cause automatic application of phrase code "N" (DSP).
In some instances, the "DVA" card sent to the ALC for inclusion of the appropriate IMC in column 38 may have
other blank columns that must be completed for a "Z” coded item. These blank columns will occur when the
required data are not available in the central system, that is D062. All "DVA" "Z" coded items returned to the
central processor will include all mandatory data elements, as required, according to appendix B, volume I, DOD
4140.26M.
16.6.2. The IM designator code, when available, will be included in columns 21-23 of the "DVA" sent to the
ALC IM for IMC decision.
16.6.3. Under certain conditions (such as, ERRC, security changes, etc), the central processor will generate
"DVA" change actions C column 7) for other than "Z" coded items and will forward same to the CIMM. The
IM may also generate similar changes when they do not effect a change in management of the item (such as, IMC
"R" to "K," etc ).
16.6.4. The TO 124 input from D096 system will cause a complete IMC card to be prepared and submitted to
the CIMM.
16.6.5. The "DVA" IMC actions initiated by ALC activities will be routed by the central processor to the
CIMM.
16.6.6. A For each IMC card output to the CIMM, a duplicate copy will be provided to the applicable IM for
filing in item management folder.
16.6.7. The central processor will establish suspense records for receipt of the IMC results on each "DVA" IMC
submitted to the CIMM.
16.6.8. The central processor will not mechanically process "'KVI" cards for MMCs "CA,” "CI," and "CS." The
"KVI" cards for this area will be forwarded to AFCD or directorate of special weapons/SWRC for manual
preparation and input to the central processor for normal suspense/follow-up action. Under this condition, the
central processor will establish a suspense for return of the "DVA" card from the ALC activity.
16.6.9. The central processor is programmed to IMC the master item in an interchangeability and substitution
(I&S) group first and all secondary items in the group accordingly. Therefore, when a .4 “DVA" IMC action is
generated against a secondary item in the group first, it will be rejected to the IM to input a "DVA" IMC action
for the master item to accomplish the IMC action for the secondary item.
16.6.10. The preparation and submission of a "DVA" with "0" in column 38 is intended only to clear the CIMM
IMC suspense and/or establish phrase code "N" (DSP) and will not cause withdrawal (LAU) action of the Air
Force from the DLSC master item file.
16.6.11. When processing a “DVA" action with "A," or "D," column 7, the ERRC "P," "N," or "U" must be
reflected in column 33.
16.6.12. When "DVK," "DVY" and certain "DVR" action is error coded to the ALC, a 30 day suspense will be
established for input of corrective action. The 30-day suspense is based on the date of the “DVA" output.
Follow-up to the IM for a "DVA" will be accomplished by output of the initial "DVA" information except
columns 1-3 will reflect "DVX." The “DVX" must be converted back to "DVA" for reinput to the control
16-6
system.
16.6.13. When an IMC "Z" is forwarded to the CIMM and the record is in suspense pending IMC results or
CMDN card, the system will not accept an "N" phrase ("DSP") action. This change is necessary to prevent
"DSP" action on items which have been offered to the CIMM.
16.6.14. The central processor will edit the validity of the FSC/MMC/IM combination. The edit has been
established on assignments authorized by appendix 10, AFLCR 23-30. The exception to this rule is the FSC
changes which are generated by the D043 system resulting in "DVA" action. Any rejects will be output on the
D143C error list as reason code "SM" which will require correction and reinput.
16.7. Item Management Coding Suspense.
16.7.1. There will be a 75-day follow-up suspense established by the central processor for each "DVA" card
submitted to the CIMM for IMC action.
16.7.2. There will be a 75-day follow-up suspense established by the central processor for each incomplete
"DVA" action submitted to the ALC for the IMC entry in column 38. Follow-up will be identified with "DVX,"
column 1-3.
16.8. Item Management Coding Results Card Process.
16.8.1. The receipt of result cards with document identifier code "DVB," "DVC," “DVD," or "DVH" will cause
automatic clearing of the suspense record and filing of the result card in the IMC history file.
16.8.2. For each "DVC"/"DVB"/”DVR” received, the system will perpetuate the information to the submitting
cataloging activity for clearing any AF Form 86. "Request for Cataloging Data Action," suspense records or
other required actions.
16.8.3. All “KVI” cards will be initially processed by the central IMC processor.
16.8.4. When a "DVK" (conflict) is received, the central suspense will be cleared and the "DVK" action will be
forwarded to the applicable ALC for process according to chapter 4, volume I, DOD 4140.26M.
16.8.4.1. When another service has coded for commodity integrated materiel management "Z" and the Air Force
has coded for service management the "DVK" will be forwarded to the applicable IM for the justification
necessary according to chapter 4, DOD 4140.26M, to defend the service retention position. The letter of
justification with the IMC card will be forwarded to AFLC/MML for final review and resubmission.
16.8.5. When a "DVR" is received for a format error condition, the IMC action will be corrected and
resubmitted to the CIMM by the central processor. When a "DVR" is received for an invalid record condition,
the central suspense will be cleared and the "DVR" action will be forwarded to the applicable ALC IM for review
and appropriate follow-on action. All "DVRs" requiring action will be processed within 21 days from receipt of
IMC exception listing. The IMC reject conditions are identified in attachment 16A10.
16.8.6. When a "DVY" is received, it will be processed the same as a "KVI" by the central system.
16.9. Central Item Management Coding Process Error/Action Codes.
16.9.1. The central process has been programmed consistent with the format rules and mandatory requirements
contained in DOD 4140.26M. IMC actions input from ALC activities must, therefore, comply with DOD
4140.26M. To assist in proper preparation of input and to identify error conditions, attachment 16A3 contains
the rules for application of edits.
16-7
16.9.2. When the ALC IMC input cannot be processed by the central processor due to edit errors or file
condition, exceptions will be generated to the ALC activities under product numbers indicated on attachment
16A4, which also identifies the product number and receiving activity for IMC history file interrogations.
16.9.3. Attachment 16A5 identifies the error code and condition which will be reflected on ALC output
exception products. It is essential that the error be corrected by reconstruction of the initial IMC and reinput to
the central processor as soon as possible to prevent follow-up action. In this regard, when an IMC exception is
output to the ALC, the notification will contain the complete initial IMC information with the D043 master file
information. Reinput of the reject "DVA" card will include the column 7 entry contained in the error
notification. When the exception results from a "DVR" action, the reason reject code reflected in columns 35-36
will override the IMC central processor error code contained in columns 81-88 when there is a conflict.
16.10. Item Management Coding Action For D043 Management Data Record Code Status. The central
IMC processor has been programmed to accomplish the IMC "DVA" process on the basis of the current D043
master file status. This will result in actions such as; input to the IMC history file without process, rejection to
the ALC, suspense for 30-60 days awaiting management data (SCD), suspense for effective change of the D043
record, or system generation of a "DVA" item management code with "0," column 38. Attachment 16A6
contains the criteria which will be applied in the system process.
16.11. Item Management Coding Action/Flow Process.
16.11.1. Attachment 16A7 provides the flow for each IMC action identified in paragraph 3-3, DOD 4140.26M.
It is noted that some actions will be generated by only the IM or the central processor while other actions may he
generated by both, depending upon the origin of the IMC requirement.
16.11.2. Attachment 16A8 is provided to further clarify the functions of the central IMC process and the ALC
input.
16.11.3. Attachment 16A9 is also provided to assist in determining the appropriate form or directive to apply.
16.12. Item Management Coding Condition/Processing.
16.12.1. Approved item name reclassification pro-gram ("B" column 7). The "KVI" "B" card which will be
prepared simultaneously with the FSC change by DLSC and submitted by DCS AUTODIN direct to the D043
central processor. Upon receipt of the "KVI" card and the FSC change DD 635 card, the D043 central IMC
processor will system generate "DVA" "B" cards, "195," "110" transactions, as appropriate, and output
notifications as follows:
16.12.1.1. A "195" transaction to establish the item in the gaining FSC without a change to the AF IM. This
will be accomplished by assigning the losing FSC residual code to the item in the gaining FSC when no MMC is
applied and by establishing the item in the gaining FSC with the assigned MMC regardless of the valid
FSC/MMC criteria (appendix 10, AFLCR 23-30).
16.12.1.2. A complete or an incomplete "DVA" “B” card according to established programmed logic.
16.12.1.2.1. Submit incomplete "DVA" "B" card to the IM ALC for review to determine appropriate IMC
decision code. Establish suspense record.
16.12.1.2.2. Submit complete "DVA" "B" card to the appropriate CIMM and a duplicate card to the ALC IM
for inclusion in the IM folder.
16.12.1.2.3. Establish suspense for ALC "DVA" and CIMM IMC results cards. as required.
16-8
16.12.1.3. A "KE" notification to the gaining cataloging activity for an FSC change action completed by the
central processor.
16.12.1.4. Upon receipt of the "DVA" "B" card from the ALC, establish record in central processor and forward
"DVA" card to appropriate CIMM and duplicate card to the AF IM for inclusion in the IM folder.
16.12.1.5. The central processor will disseminate the complete and/or incomplete "DVA" "B" cards to
ALC/IMC monitor.
16.12.1.6. The ALC will process actions as follows:
16.12.1.6.1. File complete “DVA” “B" card in the AF IM folder.
16.12.1.6.2. Review incomplete "DVA" "B" card to determine appropriate IMC decision code. Include
appropriate IMC, column 38, and return to central processor within 45 days.
16.12.1.6.3. When the item is coded for service and the MMC assigned the item is not valid for the FSC
according to appendix 10, AFLCR 23-30, the AF IM will initiate appropriate action to correct the invalid
MMC/FSC combination upon notification by the CIMM ("DVD" action) that the IMC classification has been
accepted.
16.12.2. The FSC reclassifications other than AINR program ("F" - column 7). The process for the "KVI" "F"
card will be the same as for items identified to the AINR program except that column 7 will he "F."
16.12.3. Initial coding ("I"- column 7). The "XVI" "I" card will he generated by DLSC in accordance with
established schedule for initial coding and forwarded direct to the D043 central processor. The established
schedule can be on a FSC basis, or by certain user conditions within a FSC, that is, all multi-used national stock
numbers (NSNs), all single used NSNs, etc. Upon receipt of the "KVI" "I" card, the central processor will
system generate the complete "DVA" card with an IMC, column 38, or the "DVA" card with column 38 blank
and disseminate/suspense for processing in accordance with the preceding procedures.
16.12.4. Adopt coding ("A"- column 7). The "DVA” "A" adopt card is prepared and submitted to the central
IMC processor by the initiating ALC or the FSC cataloging activity. The appropriate ERRC will he shown in
column 33 and applicable fund code if other than "LP" and "SF” columns 34-35. Upon receipt of the "DVA"
"A" card, the central processor will forward the "DVA" card to the appropriate CIMM and establish suspense for
the "DVC" results cards.
16.12.5. Change coding ("C"--column 7). The "DVA" "C" card will be generated by the central processor upon
receipt of an ERRC code change that effects the system generated IMC decision code, or the IM ALC may
generate a "DVA" "C" card when they-do not effect a change in item management and submit to the central
processor for recording and disseminating in accordance with the preceding procedure.
16.12.6. At time of NC transfer to NSN, D043 will generate a DVA transaction and forward to CIMM and
IM/ALC.
16.12.7. Retroactive coding ("R” - column 7). The "KVI” “R” card prepared by the DLSC will he initially
processed by the central IMC processor which will system generate and complete “DVA" "R" card. or the
"DVA” "R" card with column 38 blank and disseminate/suspense for processing in accordance with established
procedure. The "DVA" “R" card prepared by the IM will be forwarded to central IMC processor for
dissemination/suspense for IMC results card, as appropriate.
16.12.8. Reactivation coding ("D"-column 7). The "DVA" "D" reactivation card is prepared and submitted to
the central IMC processor by the initiating activity or the FSC cataloging activity. Upon receipt, the D043
16-9
system will forward “DVA” “D" card to appropriate CIMM and a duplicate card to the AF IM for inclusion in
the IM folder. Establish suspense for the "DVC" results card.
16.12.9. Return coding ("U"--column 7). The preparation of this input requires special actions which are
outlined in paragraph is.
16.13. Return Coding Action ("U"--Column 7).
16.13.1. The "DVA" "U" card is prepared in triplicate by the AF IM and reviewed by the IMC monitor prior to
being forwarded with a letter of justification for return of management to AFLC/MML. Direct submission to the
CIMM activity as indicated in DOD 4140.26M, is not authorized. If approved by AFLC/MML, the letter and
the "DVA" "U” card will be forwarded to the appropriate CIMM for action. The other card will he input to the
central processor for suspense IMC results card.
16.13.2. Justification for return coding will include the following information as appropriate:
16.13.2.1. NSN, part number arid manufacturer.
16.13.2.2. Number of reparables generated annually.
16.13.2.3. Depot or contract maintenance.
16.13.2.4. If repair is to be performed at depot, is full range of repair equipment presently available or will it be
necessary to procure additional repair equipment. What is cost of additional equipment?
16.13.2.5. What is cost of repair versus new acquisition?
16.13.2.6. Is item multi-service used? Will other services accept repaired items in lieu of new items and will they
generate reparables for credit exchange?
16.13.2.7. If the current manager is a CIMM, the AF ALC accomplishing return of an item will notify all other
military users of proposed action to obtain materiel management’s responsibilities from the CIMM. The activity
requesting the return action will assume PICA assignment and must provide the same degree of logistics support
to all users as previously provided by the CIMM. The MOE rule registration of the users will be determined at
this time and furnished AFLC/ MML.
16.13.2.8. When return coding is being considered for an item in a family group, all items will be considered
simultaneously. Determination to return code must be based on total family group evaluation. Therefore, where
the determination is made to return code, "DVA" "U" cards must be submitted for all items in the group.
16.14. Processing Acquisition Advice Code “V” (Terminal) (Semi Active) And Code “X”
Items.
16.14.1. When the item being coded reflects an acquisition advice code “V”, (terminal) status in the DLSC
master file record, the following guidelines will apply for coding and submission of the IMC card to the
applicable DSC through the central IMC processor:
16.14.1.1. AF-ML (D043) record reflects reference phrase code “A," “D," “N," or “T." Prepare IMC card with
code "0," column 38.
16.14.1.2. AF-ML (D043) reflects reference phrase code “F,” “H,” “J,” “R,” “U,” or “V.”
16.14.1.2.1. When the item is included in the table of allowance, initiate action to change acquisition advice code
"V" to "X." Upon receipt of DLSC approval, prepare IMC card for service management.
16.14.1.2.2. When the item is not in table of allowance and no on-hand or due-in asset is shown on the ALC
16-10
record, prepare IMC card with "0," column 38.
16.14.1.2.3. When the item is not in the table of allowance and no on-hand or due-in asset is shown on the ALC
record, prepare IMC card with “O,” column 38.
16.14.2. The acquisition advice code "X," for semi-active items is to be assigned on items which must be
retained in the system because assets are on hand and in use below the wholesale level and require active NSNs
for reporting and control purposes. DLA, GSA and the services will accept this coding for items in which they
are registered as the source of supply.
16.14.2.1. Items previously managed by DLA/GSA can he reactivated by providing an IMC reactivation card
with a "D" in column 7 and acquisition advice code "X" in column 65.
16.14.2.2. For items not previously managed by another supply activity, IMC in accordance with volume I,
DOD 4140.26M. Where the item would normally filter to IMC "Z,” assign IMC "R" to establish the
management data record in the D043 file. Forward the "DVA" card (IMC "R") through the central processor to
GSA/DLA/ TACOM to record the IMC decision. Upon completion of the IMC results action which takes 45-60
days, prepare and submit an IMC maintenance action to change the "R" to "Z."
16.14.2.3. The central processor will accept IMC “D” with a "blank”
or "X" in column 65 of the "DVA" input
card or "DVA" IMC "A" or “D" in column 7 when the D043 system reflects a "JCS" source of supply. In all
instances an interrogation of the DLSC master item file should be accomplished first as the above actions are not
to he taken if the Air Force is already a registered user.
16.15. Coordinated Specification/Standards.
16.15.1. The following criteria will apply during the IMC filter process when an item passes through the IMC
filter to criterion 9, and is identified to a federal or military specification or standard:
16.15.2. The specification or standard will he considered as limited coordination when an “L" is entered to the
left of the document number in the DOD index of specifications and standards.
16.15.3. The specification or standard will he considered as fully coordinated when the "L" is not reflected to
the left of the document number and two or more military services, including the Air Force, are indicated in
either the custodian or preparing column of the DOD index of specifications and standards.
16.15.4. When the AF interest is not reflected in the DOD index of specifications and standards, action will he
taken to determine the reason for non-entry and update of the DOD index of specifications and standards.
16.16. Capitalization/Decapitalization Processing.
16.16.1. Detailed requirements concerning the assembly of the ALC management data package for items to be
transferred are provided in volume 1, part 2, chapter 2.
16.16.2. Logistic transfer actions (document identifiers "DEE"/"DEF") required to identify and report assets
available for transfer are covered in chapter 14, part three.
16.17. Item Management Coding File Interrogations.
16.17.1. The AFLC central processor is programmed to provide for ALC interrogation of the IMC master file.
ALC requests for mass interrogations should he approved by the IMC monitor prior to submission. Input will he
accomplished by DCS AUTODIN using standard IMC procedures.
16.17.2. The interrogations may he accomplished for the categories as outlined using formats in attachment
16-11
16A12.
16.17.2.1. Single item interrogation by NSN. Submit request according part A, attachment 16A12. All data
applicable to the NSN will be routed to the submitter identified in columns 22-23.
16.17.2.2. FSC interrogation. Submit request according to part B, attachment 16A12. All data applicable to
this class will be routed to the submitter identified in columns 22-23.
16.17.2.3. Interrogation by IMC across all classes. Submit request according to part C, attachment 16A12.
Every item in the IMC history file with a current IMC equal to the IMC identified in column 5 will be routed to
the submitter identified in columns 22-23.
16.17.2.4. Interrogation by IMC within AF/IM. Submit request according to part D, attachment 16A12. All
items in the IMC history file with a current IMC equal to the IMC identified in column 5 and an AF/IM equal to
the one identified in columns 20-21 will he routed to the submitter identified in column 22-23.
16.17.2.5. Interrogation by IMC within AF/IM within FSC. Submit request according to part E, attachment
16A12. All items in the IMC history file with a current IMC equal to the IMC identified in column 5, an AF/IM
equal to the AF/IM in columns 20-21, and an FSC equal to the FSC in columns 8-11 will he routed to the
submitter identified in columns 22-23.
16.17.3. The authorized submitter codes for IMC interrogations are:
16.17.3.1. “WY”-ACAIC.
16.17.3.2. "SS"-MML.
16.17.3.3. "SC"-SA/ALC/SWRCS.
16.17.3.4. "SE"-A/ALC/MMSOMA.
16.17.3.5. “ SJ"-AFCD/DMSP.
16.17.3.6. "SP"-SA/ALC/SFRL.
16.17.3.7. "ST"-AFSO/DPKCO.
16.17.3.8. "SU"-OO/ALC/MMSCP.
16.17.3.9. "SX"-OC/ALC/MMSCP.
16.17.3.10. "TA"-SM/ALC/MMSCP.
16.17.3.11. "TG"-WR/ALC/MMSCP.
16.17.4. The instructions for the interpretation of the IMC interrogation output are contained in attachment
16A13.
16.18. DLA Supply Center Contact Points. The DSC IMC monitors (attachment 16A11) are identified for
AFLC contact on an item-by-item basis to resolve potential IMC problem areas.
16-12
Attachment 16A1
ITEM MANAGEMENT CODING CRITERIA FILTER CHART
All national stock numbered items in designated commodity oriented federal supply classes will be assigned to
the commodity integrated materiel manager for management, except:
16-13
16-14
16-15
16-16
Attachment 16A2
SUSPENSE/IMC RESULTS RECEIPT CRITERIA
IMC Action (col 7) IMC Code (col 38) IMC Suspense IMC Results
A
Z or F
Yes
DVC, DVR
B
Z or F
Yes
DVB, DVK, DVR
B
D thru Q
Yes
DVD, DVK, DVR
C
Z or F
No
DVR
C
D thru Q
No
DVR
I
Z or F
Yes
DVB, DVK, DVR
I
D thru Q
Yes
DVD, DVK, DVR
M
Z or F
Yes
DVB, DVK, DVR
M
D thru Q
Yes
DVD, DVK, DVR
D
Z or F
Yes
DVC, DVR
R
Z or F
Yes
DVB, DVK, DVR
R
D thru Q
Yes
DVD, DVK, DVR
U
D thru Q
Yes
DVH, DVK, DVR
F
Z or F
Yes
DVB, DVK, DVR
F
D thru Q
Yes
DVD, DVK, DVR
F = Reclassification
A = Adopt
U = Return
B = Item name program
C = Change
I = Initial
M = Maintenance
D = React
R = Retroactive
16-17
Attachment 16A3
RULES FOR APPLYING ITEM MANAGEMENT CODING EDITS
16A3.1. All DVA records must be validated depending upon the following criteria:
Col 7
Item Management
Code
Positions to be Edited
A
A or F (AZ)
Cols 1-20, col 33 (ERRC), col 38, Cols 39-43, and
cols 67-68. (Cols 34-35 (fund code) completed as
applicable.
C
“C” will be used when changing IMC from one
service retained IMC to another service retained
IMC (for example, E to R, R to K, etc).
D
A or F (AZ)
Cols 1-20, col 33 (ERRC), col 38, cols 39-43, cols
56-62, and cols 67-68. (Cols 34-35 (fund code)
completed as applicable.)
U
Any, except Z
Cols 1-20, col 38, cols 39-43, cols 45-46 (MMC),
and cols 67-68.
B, F, I,
M, R
Z
All DVA fields are mandatory the R must have a
KVI in suspense.
B, F, I,
M, R
Any, except Z
Col 1-20, col 38, cols 39-43, and cols 67-68. The R
must have a KVI in suspense. All DVA fields are
mandatory. The R must have a KVI in suspense.
16A3.2. When col 7 is equal to A or D, col 38 can only be a Z or F (AZ).
16A3.3. When col 7 is equal to U, col 38 can only be D, E, F, S, H, J, L, M, N, R, Q, T, U, V, K (service
retained).
16A3.4. When col 7 is equal to U, cols 45-46 must be alpha or blank.
16A3.5. If cols 4-5 are equal to "AZ," col 38 must he equal to "F"
16A3.6. Failure on paragraph 2 or 3 results in assignment of "GJ" error code.
16-18
Attachment 16A4
D046 INTERROGATIONS (PRODUCT NUMBER D046.F41A)
Activity
Address
AFCD (SJ)
LGGL-
AFSO (ST)
DPKS-
OC-ALC (SX)
MMMR-
OO-ALC (SU)
MMMR -
SA-ALC (SE)
MMMR -
SA-ALC (SC)
SWRC -
SA-ALC (SP)
SFRM -
SM-ALC (TA)
MMMR -
WR-ALC (TG)
MMMR -
NOTE: - in the address field will reflect the clerk designator code when available. When not available this field
will reflect "DV."
16-19
Attachment 16A5
ITEM MANAGEMENT CODING
PART I ERROR CODES AND DEFINITIONS
Error
Code
Card
Col
Definition
ALC Action
GA
4-5
Invalid integrated materiel
management activity code. Valid
codes are “AX,” “CX,” “KZ,”
“TX,” “PX,” “CY,” “75.”
Self explanatory. Correct and
resubmit. Perpetuate code in col
7.
GB
7
Invalid action code. Valid codes
are “A,” “B,” “C,” “D,” F,” “I,”
“M,” “R,” “U,” “V.”
Same as GA.
GC
8-20
Invalid NSN or not a commodity
integrated materiel management
FSC. Must be all numeric and
not all
í.
Same as GA.
GE
24
Invalid normal source of
procurement. Must be all
numeric.
Same as GA.
GF
25-31
Invalid on hand/due in. Must be
all numeric.
Same as GA.
GG
32
Invalid mobilization readiness
reserve. Must be 1, 2, 3, 4, 5.
Same as GA.
GH
37
Invalid permissive coding. Must
be blank.
Same as GA.
GI
N/A
ALC/”DVA” incompatible with
suspense record.
Suspense record indicates item
previously coded for integrated
management no action required.
GJ
N/A
Incompatibility between action
code (col 7) and item
management code (col 38).
Same as GA. Example: A (col 7)
must be Z (col 38); C (col 7) any
valid item management code
except Z (col 38); D (col 7) must
be Z (col 38).
GK
38
Invalid item management coding.
Must be D, E, F, S, H, J, K, T, U,
L, M, R, Q, Z, O, N, W.
Same as GA.
GD
39-43
Invalid date of submission. Must
be all numeric.
Same as GA.
GL
44
Invalid special packaging
requirement code. Must be 1 or
2.
Same as GA.
GM
45-46
Invalid materiel management
code. Must be alpha or blank.
Same as GA.
16-20
GO
48-52
Invalid need date. Must be
numeric or blank.
Same as GA.
GP
53-54
Invalid unit of issue. Must be a
valid unit of issue in Chapter M1-
7, Appendix B-1, Federal Manual
of Supply Cataloging.
Same as GA.
GQ
56-62
Invalid estimated demand. Must
be all numeric.
Same as GA.
GR
63
Invalid demand indicator. Must
be 1, 2, 3, 4, 5.
Same as GA.
GS
65
Invalid Acquisition Advice Code.
Must be A, B, C, E, F, H, I, J, K,
M, N, P, R, S, T, V, W, X, Y, or
Z.
Same as GA.
GT
67-68
Invalid AF IM. Must be “SA,”
“SC,” “SE,” “SJ,” “SP,” “ST,”
“SU,” “SX,” TA,” “TG.”
Same as GA.
GU
69
Invalid type financial management
control. Must be “F,” “G.”
Same as GA.
GV
70
Invalid shelf life. Must be “A”-
“H,” “J”-“N,” “P”-“Z,” “
í”-“9,”
or ampersand (&).
Same as GA.
GW
71-72
Invalid production lead time.
Must be numeric.
Same as GA.
GX
73
Invalid estimated for actual price.
Must be “A,” “B.”
Same as GA.
GY
74-80
Invalid unit price. Must be
numeric.
Same as GA.
GZ
*
Results card incompatible with
“DVA.”
Notification only. No action by
the ALC.
SA
N/A
“DVA” accepted and suspended
for 60 days without receiving
stock control data.
DVA card with col 7 code other
than “A,” “C,” or “D,” with no
data (stock control data or federal
data) in central will be held in
suspense for 60 days awaiting
stock control data. When this
time has elapsed, the item will be
rejected to AF IM for review and
corrective action.
SB
N/A
No stock control data, or stock
control data inactive.
Same as “GA.” All “DVA” cards
will be rejected, except those
cards with codes “A,” or “D” in
col 7, such as, “C,” col 7, but no
stock control data.
16-21
SC
N/A
Action code (col 7) incompatible
with active stock control data.
All “DVA” cards must have
active stock control data in D043
system, except those cards with
code “A,” or “D,” col 7, must not
have active stock control data.
SD
N/A
KVI against non-AF managed
item (AFLC-use only.) Not
forwarded to ALCs).
N/A
SE
*
Results card with no suspense
record.
“DVC” - Notification to clear
catalog suspense record.
“DVK” - Review to resolve
conflict.
“DVS” - Interrogation for item
management coding history file,
no action required.
SF
N/A
Input incompatible with suspense
records.
Item management code
previously submitted. No action
required.
SG
N/A
“DVA” input incompatible with
item management code of I&S
item.
“DVA” input against secondary
item. Prepare “DVA” card for
the preferred item.
SH
*
Conflict in item management
coding between two or more
services which cannot be resolved
centrally, or “DVC.”
Same as “SE,” except “DVS.”
SI
N/A
Non-service retained item
management code must have
“XB3,” “NF2,” or “XF3” ERRC
code.
The stock control data in central
system must reflect “N,” “U,” or
“P” ERRC for a “DVA” “Z”
card. Review and change ERRC,
or item management coding
decision code prior to resubmittal
of “DVA” card.
SJ
N/A
“DVA” returned because of
incompatibility with DLSC
federal file.
Research to determine corrective
action.
SK
33
Invalid ERRC. Must be “N,”
“U,” or “P.”
Same as “GA.”
SM
N/A
FSC/MMC/IM incompatibility.
Correct according to appendix
10, AFLCR 23-30 and resubmit.
N/A - Not applicable.
* - Applicable to item management coding results cards.
PART II ITEM MANAGEMENT CODING EDIT (OVA)
Card
Field Identity
Edit Criteria
Error
16-22
Col
Code
1-3
Document identifier
DVA
4-5
Commodity integrated materiel
management
AX, AZ, CX, KX,
KZ, TX,
PX, CY,
75
GA
7
Card identifier
A, B, C, D, F, I, M, R, U
GB
8-20
NSN
Numeric
GC
24
Normal source of procurement
Numeric
GE
25-31
On hand/due-in
Numeric
GF
32
Mobilization readiness reserve
1, 2, 3, 4, 5
GG
33
ERRC
N, U, P
SK
37
Permissive coding
Blank
GH
38
Item management code
D, E, F, S, H, J, K, L, O, M,
N, R, Q, T, U, V, Z
GK
39-43
Original date of submission
Must be numeric
GD
44
Special packaging requirement
code
1 or 2
GL
45-46
Materiel management code
Alpha or blank
GM
48-52
Need date
Blank or numeric
GO
53-54
Unit of issue
Refer to M1-7 or C1-AF
GP
56-62
Estimated demand
Numeric
GQ
63
Demand indicator
1, 2, 3, 4, or 5.
GR
65
Acquisition advice code
Refer to M1-7 or CI-AF
GS
67-68
AF IM
SA, SC, SE, SJ, SP, ST, SU,
SX, TA, or TG
GT
69
Type of financial management
control
F, G
GU
70
Shelf life
A-H, J-N, P-Z,
í-9, or
ampersand (&)
GV
71-72
Production lead time
Numeric or blank
GW
73
Estimated or actual price
A or B
GX
74-80
Unit price
Numeric
GA
16-23
Attachment 16A6
D043 RECORD CODE
PART I - ITEM MANAGEMENT CODING PROCESS ACTION
E = Effective Date Suspense
A = Adopt Coding
I - Initial Coding
H = History
B = Approved Item Name
Reclassification Program
M = Maintenance Coding
P = Process
C = Change Coding
R = Retroactive Coding
K = Reject
D = Reactivation Coding
U = Return Coding
S = 30/60 Day Suspense
F = Single Item FSC Change
T = DVA “0”
** = Will also process when source of supply is JCS (acquisition code “X”).
PART II D043 MANAGEMENT DATA RECORD CODES
Record
Codes
Condition
Explanation
1
Active
Any item supplied from stock; that is, central, local, stock
fund procured; single managed; JCL, JCM, and JCA coded
items with management data, with or without "STOCK
AS______” phrase(s).
2
Inactive
Disposal or condemned.
3
Inactive
"CHANGE TO______," “CONSOLIDATE
WITH_______,” “BREAKDOWN INTO ____________,”
USE ASSEMBLY, ASSORTMENT, OR KIT ________.
4
Inactive
Pending NSN change: "CHANGE TO_________,”
“CONSOLIDATE WITH _____________.”
16-24
5
Inactive
JCD (nonpub).
6
Inactive
JCX (item active in medical publication).
7
Inactive
No management data-TI only, index number, I&S indicator
only. Quarterly error indicator, or any combination.
8
Active
Pending new item as a result of a reference phrase
"CHANGE TO_______": not yet released by a pub request.
*
Inactive
No record in master file.
16-25
Attachment 16A7
ITEM MANAGEMENT CODING ACTION FLOW
16-26
16-27
16-28
Attachment 16A8
ITEM MANAGEMENT CODING ACTION/PROCESS
16-29
Attachment 16A9
CONDITION/APPROPRIATE FORM TO BE PREPARED FOR ITEMS IDENTIFIED TO
COMMODITY-ORIENTED FEDERAL SUPPLY CLASSES
16-30
Attachment 16A10
VIOLATION REASON CODES (Columns 35 and 36)
CODE
VIOLATION/REASON
AN
Unit of issue invalid, blank or unmatched.
AT
Fund code invalid or blank.
AY
NSN invalid, blank or unmatched.
BR
Service not recorded as user.
HB
Shelf-life code invalid.
JO
Activity code invalid.
KE
NSN is not currently nor previously integrated managed by this DSC.
NS
NSN currently service managed by all users.
OW
Normal source of procurement code invalid.
PB
Card code invalid, column 7.
QF
FSC not assigned to this DSC.
QH
Cancellation record not in DLSC file.
QJ
IMC invalid.
QN
Acquisition advice code invalid/unauthorized.
QV
On-hand/due-in quantity invalid.
QW
Issue/demand quantity invalid.
QY
“I” or "M" IMC card from same military service previously processed.
RA
IMC card reflecting management activity change.
RD
IMC card received from unauthorized submitter.
TA
Unauthorized permissive coding.
TH
IMC card not item management coded - same as preferred item.
U4
Service is recorded with different management status. No authority to
change, "D" or "A" in column 7.
WV
Nonstandard NSN replacement. NSN outside DSC package.
XQ
Unit price not numeric.
4Q
MOB code invalid.
4R
Special packaging code invalid.
4S
Operational need date invalid.
4T
Demand indicator code invalid.
4Y
Multiple IMC cards with different units of issue.
4Z
Invalid price indicator.
5A
Procurement lead time invalid or blank.
5C
Item managed by another integrated materiel manager.
5D
Item nonstandard. Replacement item managed by another integrated materiel
manager.
6D
CIC and IMC are not compatible.
9X
Previous IMC has been received and is still in process of being classified.
16-31
Attachment 16A11
ITEM MANAGEMENT CODING MONITORS
PART I DSC IMC MONITORS
DSC
Monitors
DESC
Merle R. Stebbins, DSN: 850-6872
(Principal)
Andrew Winchek, DSN: 850-6820
(Alternate)
DCSC
Jack Moore, DSN: 850-3319
(Principal)
Lillian Eplin, DSN: 850-2375
(Alternate)
DGSC
Charles T. Eilert, DSN: 695-3656
(Principal)
Arthur W. Peterson, DSN: 695-3656
(Alternate)
DISC
Ernest Ludwig, DSN: 442-3410/4229/3097
(Principal)
John Hassacker, DSN: 442-3097
(Alternate)
DPSC/AMM-3
Francis H. Blake, DSN: 444-4175
(Principal)
Ms. Regina George, DSN: 444-4176/4177
(Alternate)
PART II GSA IMC MONITORS
Commissioner
Ms. Erline Bassett
Federal Supply Service (FXCD)
Commercial Area Code
Wash DC 20406
703-557-7525
16-32
Attachment 16A12
IMC INTERROGATION INPUTS
PART A -- INTERROGATION BY NSN
Type
Data Element Name
Position
Length
Character
Single item
interrogation by
NSN
Document identifier “DVS”
NSN
Submitter code
1-3
7-19
22-23
3
13
2
A
N
A
PART B -- INTERROGATION BY FSC
Type
Data Element Name
Position
Length
Character
FSC Interrogation
Document identifier “DVS”
FSC
Submitter code
1-3
7-10
22-23
3
4
2
A
N
A
PART C -- INTERROGATION BY IMC
Type
Data Element Name
Position Length Character
Interrogation to
identify all of a
particular IMC in
the IMC history file
regardless of FSC
and item manager
Document identifier “DVS”
IMC
Submitter code
1-3
5
22-23
3
1
2
A
A
A
PART D -- INTERROGATION BY IMC WITHIN ALC
Type
Data Element Name
Position
Length
Character
Interrogation to
identify all of a
particular IMC for a
given ALC
Document identifier “DVS”
IMC
ALC
Submitter code
1-3
5
20-21
22-23
3
1
1
2
A
A
A
A
PART E -- INTERROGATION BY IMC WITHIN ALC WITHIN FSC
Type
Data Element Name
Position
Length
Character
Interrogation to
identify all of a
particular IMC with
an ALC and FSC
Document identifier “DVS”
IMC
FSC
ALC
1-3
5
7-10
20-21
3
1
4
2
A
A
N
A
16-33
Submitter code
22-23
2
A
16-34
Attachment 16A13
INSTRUCTIONS FOR INTERPRETATION OF D043 IMC INTERROGATION
Print Position
Data Furnished
1-3 (note 1)
Document identifier code
4-5 (note 1)
Activity code (TO)
6
Suspense reason code
A - Completed "DVA" awaiting reply from center.
B - Incomplete “DVA" awaiting manually assigned IMC from ALC
C - "KVI" awaiting “DVA” reply from "SC" or “SJ.”
D - Incomplete “DVA" awaiting requirements data from D062.
K - Not in suspense file, means of “DVK" has caused a suspended
"DVA" to be reinput.
R - Complete "DVA" awaiting input of DMN/DNN CMDN.
S - "KVI" or "DVA”
is suspended for 30 days awaiting stock control
data.
T - "KVI" or "DVA" has been suspended for more than 30 days
awaiting stock control data.
U - "KVI" or "DVA" has been suspended for more than 60 days
awaiting stock control data.
Z - CMDN has been received.
7
Card identification code
8-11
FSC
12-20
NIIN
21-23
IM designator code
35-36 (note 3)
Reject reason code (used in "DVR," "DVX”)
38 (note 1)
IMC
39-43
Original date of submission
45-46
MMC
67-68
Activity code (FROM)
70-72
MML indicates a "DVR" input by HQ AFLC for a mail rejection from
CIMM without a reject reason code (pos 35-36).
81-88 (note 2)
Error code (maximum four codes)
81-82
First code
83-84
Second code
85-86
Third code
87-88
Fourth code
89-90
System control code (not applicable to ALCs)
91-95
Suspense date (for receipt of IMC results card from CIMM)
96
IMC follow-up to CIMM/ALC (pos 6)
Blank - No follow-up to be initiated
1 - No follow-up has been initiated
2 - First follow-up
16-35
3 - Second follow-up
4 - Third follow-up
5 - Fifth follow-up
6 - Fifth follow-up
7 - Sixth follow-up
8 - Seventh follow-up
9 - Eighth fellow-up
97
"DVA" origin code
Blank - "DVA" was input from ALC
D - "DVA" was D043 generated
98
System control code (not applicable to ALC)
1 - New "DVA" to ALC and CIMM
2 - Follow-up to ALC
3 - Follow-up to CIMM (pos 4-5 "DVA")
NOTE 1: See appendix B, volume one, DOD 4140.26M.
NOTE 2: See attachment 16A5
NOTE 3: See attachment 16A10.
